Creating a job description is a lot of work, so you don`t want to create it prematurely if a client is still trying to decide if they want to run a project. But you also don`t want to start writing a statement of work once the client has approved your estimate. If you do this, you will have delayed the project planning process and forgotten many details. Let`s start with the big question: why are you starting this project? What is the purpose of the project? Create a goal statement to guide this section and provide a complete answer to these questions, by . B what are the results, objectives and return on investment. Every time a company starts a new project, someone is hired to write specifications. Who? Depending on the type of project – internal or external – different roles can be assigned to create a service description. If we look at hundreds of documents and examples of SOW, we have created a list of those key elements that go into the structure of any successful project work brief and complement it: A statement of work may look like a scope of work agreement, but is not exactly the same. The scope of the working modalities defines the objectives of a project, including how the achievement of an objective is measured.
A statement of work may contain a detailed scope of work, but a good statement of work will contain more than that. While RFP and scope of work can be used interchangeably, it is important to note that RFP usually refers to the SPECIFICATION document. In contrast, the scope explanation defines the parameters of the project and related documents. The number of people involved in creating a SoW depends on the complexity of the project. Ideally, these are the five roles involved in creating a specification for each project: Giorgio explains that SweetProcess makes working flexible for its employees. This is remarkable because his team members work remotely. Consider what the proponent and/or stakeholder expects the project to be successful. Please note that in many cases, the service description is a binding contract.  Master service contracts or consultant/training service contracts carry over certain work-specific elements of the contract that are addressed in the individual service descriptions. The framework service contract serves as a framework agreement that regulates the conditions for potentially multiple specifications. Sometimes it refers to the scope of the work. For example, if a project is executed on a contractual basis, the scope statement included in it can be used as a specification, as it also describes the work of the project in clear and concise terms.
 To create a complete project description, you need to ask the right questions from the beginning. Think about the problem from the customer`s perspective. How does the project deal with their problem? What is it worth to them? What do they get in exchange for spending their money? Is what you offer unique? Engaging the client in a solid discussion before writing a statement of work is essential to taking the path to success. It is important to define exactly what constitutes a successful or unsuccessful project. You always start the statement of work with an introduction. In this section, all the important stakeholders of the project are presented, i.e. the client, the agency and, where applicable, external stakeholders. In the introduction, you also briefly define the project and the work to be done. In addition, since this is a binding agreement, both parties should know what they are agreeing to by signing the Statement of Work. Other terms related to the Statement of Work are the project charter and project objectives. Your request for proposals must indicate what the stakeholder and/or sponsor will consider a success of your project. Of course, there are many other things you could put into a scope of work, such as definitions, project team, resource plans, vendor and customer responsibilities, acceptance criteria, specific service levels, reports, and that`s just the tip of the iceberg.
Americanflat President Giorgio Piccoli understood that streamlining its business processes was the key to a successful business and began documenting its business processes with a workflow system early on. In this basic example of a statement of work, you can see that it is best to first summarize the scope of work for the project before describing the panel of team members responsible for the project outcome. You will then list the important actions and associated deadlines, as well as the responsibility for each of these actions. A statement of work should include: an overview, details of governance, approach, phases and tasks, results, timeline and milestones, estimate and payment plan, and any assumptions. But if you`re looking for an example of a job description, you`re probably wondering how you should structure all this information so that it doesn`t become completely overwhelming. You can also take advantage of a 14-day free trial of SweetProcess, a tool that allows you to effectively collaborate with your team members on tasks such as creating a job description for an upcoming project. Please do it. This will save you a world of pain later. Ultimately, a statement of work is about managing and documenting expectations.
And as with any deal, it`s always best for those who make the deal to know exactly what`s right for them. Simplify your job evaluation process with Ironclad and focus on tasks that require your expertise and attention. Sign up here for a consultation to get closer to creating your first service description. The scope of work explains all the work to be done: the procedure, the necessary steps, the different phases of the project and the associated hardware and software. Managing the Statement of Work is simply ensuring that the agreed scope of services in the Statement of Work is completed on time and on budget. Specification managers are responsible for creating efficiency, mitigating risks, special requirements, and managing and negotiating suppliers. Ultimately, it`s about finding savings opportunities and reporting on the overall success of a project. SoWs are often combined with one: projects require not only enough resources, but also enough resources.
Roles, people`s skills and available abilities are often overlooked. It is important to assess what types of resources are needed for a particular project to ensure that delivery is possible within the established framework. .